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Outlook on the web users will be able to add their personal or Google Calendar accounts to an Outlook work account so that you see a better view of your availability when scheduling work appointments. Add the necessary details and send the invitation ( Figure I).Microsoft has been testing deeper Gmail and Google Calendar integrations in Outlook on the web for months, and part of that is arriving for Outlook business users today.

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Then at the full invitation window, click the Zoom icon at the top and select Add a Zoom Meeting. At the invitation window, click the link for More options. To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane. Fill out the remaining details and then send the invitation ( Figure H). Notice that the email is automatically populated with the link, ID, password, and other details for your meeting. At the Meeting invitation, click the toolbar icon for Add a Zoom Meeting. To set up a Zoom meeting in the Outlook desktop client, click the icon for New Items and select Meetings.

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When done, close the Zoom windows in Outlook.įigure G How to create a Zoom meeting in Outlook At the Zoom for Outlook window, click the Add button ( Figure G). Continue from there, and the Outlook web app will open. Sign in with the account you use for Outlook on the web. Click the button to Get it now ( Figure F).

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First, browse to the Zoom for Outlook download page at the Microsoft app store. If you don’t use Exchange to manage your email and you do use the Outlook web app, you can set up the Zoom plug-in that way.

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How to install the Zoom add-in for the Outlook web app But it should appear more quickly than that. Note that it could take up to 12 hours for the add-in to be deployed to your users depending on the size of your organization. You can then close the Office 365 Admin portal. When done, click the Deploy button ( Figure E). You can opt for 1) Fixed to automatically deploy the add-in so that users can’t remove it 2) Available to give users the option of installing the add-in or 3) Optional to deploy the add-in but give users the ability to remove it. In the second section, decide on the deployment method. In the first section for Assign users, determine whether you want to install the add-in for everyone, just for specific users or groups, or just for yourself. From the search results, click the Add button for Zoom for Outlook ( Figure D).Īt the pane to Configure Add-In, you’ll need to make a few choices. Then click the button to Choose from the Store ( Figure C). At the Add-Ins screen, click the icon to Deploy Add-In ( Figure B).Īt the pane to Deploy a new add-in, click Next. If you’re an administrator who wants to make the Zoom add-in available for all your users, sign into your Office 365 Admin Portal. The add-in will now appear when you attempt to schedule a meeting ( Figure A). Click Continue to install the Zoom add-in. From the search results, click the Add button for Zoom for Outlook. To do this for your own account, open Outlook and click the icon or menu for Add-ins. You first need to install the Zoom add-in for Outlook. How to install the Zoom add-in for Microsoft Outlook If you use an IMAP or POP3 email account, you can use the Outlook web app to schedule your meeting instead. If you’re an administrator, you can install the Zoom add-in for your Microsoft 365 users. To create a meeting using the client version of Outlook, you must be running Exchange on the backend. You can set up a meeting with either the Outlook client version or the web app. Windows 11: Tips on installation, security and more (free PDF)

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SEE: Zoom 101: A guidebook for beginners and business pros (TechRepublic Premium) Windows: Must-read coverage Scheduling a meeting from Outlook can save time as the meeting invitation is automatically generated in an email. Here are the steps.īeyond cooking up a Zoom meeting from the Zoom app or website, you can sometimes more easily and conveniently set it up directly from Microsoft Outlook. You can schedule a Zoom meeting directly from Outlook, either the desktop client or the web app. How to set up a Zoom meeting from Microsoft Outlook